Personal Information protection Policy
1. Scope of the Policy
This Policy applies to personal information that is in the possession of Hippoc or that is under its control, including personal information about candidates and employees, suppliers and customers.
Use of this website and our artificial intelligence platform Hippoc Analytics Software (the “Platform“) is subject to compliance with the Terms and Conditions of Use and this Policy. If you access and use our website or the Platform, you agree to be bound by the terms and conditions contained therein. If you do not agree to be bound by these terms and conditions, please do not access or use our website or Platform.
Your consent can be withdrawn at any time, subject to legal and contractual restrictions, and reasonable notice. Please note that if you choose to withdraw your consent, Hippoc may not be able to provide you with certain services.
3. Changes to the Policy
We reserve the right to modify this Policy at any time. Any changes made will appear on our website. We therefore recommend that you consult this Policy on a regular basis and keep a copy for your records.
We only collect personal information for which you have given clear, free and informed consent. Generally, we will seek your express consent when collecting information, unless we are required or otherwise permitted by law. Your consent may also be implied, for example when you voluntarily provide us with your personal information when applying for a job.
5. Collection of your personal information
The expression “personal information” refers to any information relating to a natural person which makes it possible to identify him personally.
We limit the collection of your personal information to that which is necessary for the purposes of establishing, managing and maintaining our employment relationship or our business relationship with you. The personal information we collect could include, without limitation, identifying information such as your first and last name, gender, date of birth, home address, phone number, email address, your IP address and banking information. We may also collect information regarding education, training, experience, work history, work references and social insurance number from employees.
Generally, we collect this personal information from you directly. However, we may also collect information about you from external sources with your consent or, where permitted by law, without your consent. For example, Hippoc could collect personal information from third parties without the consent of a potential candidate if the law allows it, in particular when the collection from a third party is necessary to ensure the accuracy of the information provided ( ex: background check, investigation, etc.) and whether the third party is authorized to disclose such information.
The personal information of candidates and employees will not be used for purposes other than those initially described to it, unless the consent of the candidate or employee in question has been obtained or in the cases and under the conditions provided for by law
Your use of this website allows Hippoc to automatically compile certain information about your user profile, which may include the Internet Protocol address (or IP address) of your computer, the operating system you are using, ” the identity of your Internet service provider, the date and time you accessed this website, the previous website you visited and which provided a link to our website, and the content viewed and uploaded to our site.
As with most Internet browsers, it is possible to erase cookies from your computer’s hard drive, block the creation of cookies, or receive a warning before a cookie is stored. In doing so, however, your use of our website may be affected and you may no longer have access to all of its functions. We invite you to consult the Ads Setting and Network Advertising Initiative sites as well as the instructions or the help section of your browser for more information on this subject
7. Use of your personal information
We may use your personal information, in particular, to:
determine your eligibility for a position, including in order to assess your credentials and qualifications, as well as for promotion and management purposes;
create a user account and identify you as a user of our website or our Platform, and as a customer, if applicable in order to allow you to use our Platform;
to provide you with the service you have purchased or the information you have requested;
to establish and maintain our employment or business relationship with you;
improve our product and service offering, including the use of this website and our Platform;
communicate with you when you submit questions, comments or suggestions to us;
provide you with information about our activities and services that may be of interest to you;
provide you with information on available job offers;
to manage your employment relationship with us;
process payments and collect, if necessary, unpaid debts;
prevent errors and fraud; and
to comply with our legal obligations.
We may also use your information to compile statistics. However, these statistics will not identify you.
Your personal information will not be collected or used for purposes other than those described above unless you obtain your consent or to the extent permitted or required by law.
8. Communication of your personal information
We recognize that, except in the cases and conditions set out below, the communication of your personal information to a third party requires your consent.
Access to your personal information within Hippoc does not require your consent. However, Hippoc limits access to your personal information to persons for whom such personal information is necessary for the performance of their duties and tasks.
We may also share personal information about you, without your consent, with agents, agents, consultants, data processors, service providers and other parties with whom we have a contractual agreement when such communication is necessary for the purposes of Hippoc activities or to assist Hippoc in the administration of the employment relationship or the business relationship with you (promotion assistance, payroll management service, outsourcing of human resources services, provision of technical support, gateways payment, etc.). We will then take reasonable steps to ensure that your shared personal information is protected by them, but we cannot guarantee it or engage our responsibility in this regard.
Please note that in the event that the third party to whom Hippoc communicates your personal information is established in a foreign country, local laws could otherwise allow access to your personal information by third parties, without your consent. .
We may also, without your consent, disclose your personal information if permitted or required by federal or provincial law in Canada, including to comply with a court order. We may also share your personal information with a potential acquirer in connection with the sale of some or all of Hippoc’s assets or in the event of a merger or restructuring.
Whenever Hippoc may or must disclose your personal information, Hippoc will endeavor not to disclose more personal information than is necessary, having regard to the circumstances
9. External links
10. Security measures
Hippoc applies reasonable security measures appropriate to the sensitivity of the information and in accordance with industry standards. These measures are designed to protect your personal information against loss or theft, and against any unauthorized viewing, communication, reproduction, use or modification. These security measures are periodically reviewed and improved as necessary.
These security measures include physical, administrative and technological measures which are reasonable taking into account the sensitivity of the information, its use, its quantity, its distribution and its medium.
We take reasonable steps to ensure that the personal information we have collected is accurate, current and complete. However, it is your responsibility to notify us of any material changes to your personal information that may arise during the employment or business relationship. We undertake, on request, to inform you of the existence of personal information concerning you, of the use made of it, of its communication to third parties, and to allow you to consult it.
12. Questions and access requests
If you have any questions or concerns with respect to this Policy or with respect to the collection, use and disclosure of your personal information, including requests for access or rectification, please contact:
2485, du Sault Road
Levis (Quebec) G6W 2J1
Telephone : +1(438)-410-1101
Email : firstname.lastname@example.org
You have the right to consult and obtain communication of information concerning you contained in a file held by Hippoc. To do this, you must make a written request by mail or email. You can also ask to have inaccurate, incomplete or equivocal information corrected, and to delete information that is not justified with regard to the objective pursued by the collection.
We will respond to each access and rectification request within 30 days of receiving the written request. In the event that Hippoc is unable to provide you with access to or rectify your personal information, we will communicate the reasons for this impediment and inform you of possible remedies. If you are not satisfied with the handling of your request by Hippoc or with the way we are handling your personal information, you could submit a complaint to the competent authority such as the Commission Access to Information of Quebec (http : //www.cai.gouv.qc.ca)
Date of last update: 11 January 2021